Tobacco Road Marathon | Trailside Church

Sunday, March 20, 2022

SERVE AT THE TOBACCO ROAD MARATHON

5:30am-2:30pm

The NWCC Family is excited to be mobilized to serve the Tobacco Road Marathon instead of gathering at White Oak Elementary School.

The Tobacco Road Marathon is one way that we can practically engage with our community. Our aim will be to bless our community with the love of Christ through our actions as we come alongside fans, runners, and other volunteers while we serve together. Our hope is to engage in meaningful conversations while we pass out water, direct runners at trail crossings, and cheer alongside of their family and friends.

FEAST + CELEBRATE WITH THE NW FAMILY

2:30pm

Join us back at the property at 2:30pm for a short time of worship & stories before we eat together! Bring your camp chairs or picnic blanket. We’ll have a bounce house + human size inflatable game of hungry hungry hippo!

Please RSVP so we have a head count for food.

Building boundaries will be marked out so you can get an idea of the potential spaces we’re hoping to to build. This will be a great chance to ask questions, share ideas and dream together about the future of how God might use this property.

Don't forget to register:

SERVE WITH US EAT WITH US

Parking + FAQs

Orange Star: Fan Zone Tent/Snack Station
Red Star: Water Station

Parking: If you’re able, please park in the NWCC Parking Field off Vandiver Way. We’ll reserve the gravel parking lot for those that are unable to walk from the Parking Field as well as easier access for neighbors to reach the Marathon.

You may also park at the Copperleaf Pool parking lot. Since the marathon runs along Morrisville Parkway in this area, there is more chances for traffic back-ups getting to this location.

TIP: If you’re coming from Cary Park, Amberly, Stonewater, Carolina Preserve, Yates Store Road crosses over the Tobacco Trail via a bridge and connects to East Ferrell Rd.- making it one of the ideal ways to get to NWCC’s property!

WHAT TIME SHOULD I ARRIVE?

Please arrive at your station no later than 15min before your timeslot begins. It is important that you plan for additional time for race traffic, parking, and walking to your location. For some it may take 5-10 minutes to walk to your station for others it may take 15-20. Please plan accordingly so that you are at your station at least 15 minutes before your shift begins.

WHERE DO I GO AFTER I PARK, WHERE IS MY STATION LOCATED?

Below are the locations for each station where you should report.

Water Station: located along Morrisville Parkway between the ATT and Copperleaf neighborhood. If parking at NWCC field, use the sidewalk along Morrisville Parkway, cross over the tobacco trail, and then carefully walk along the edge of the road to the water and Gatorade tables just past the white house. If parking at the Copperleaf pool, head out of the neighborhood and take a left on Morrisville Parkway. You will see the water station on your left.

Snack Station: Snack station table will be located at the intersection of the ATT and Morrisville Parkway, on the other side of the street from NWCC property.

Fan Zone: look for the NWCC blue tent at the intersection of the ATT and Morrisville Parkway.

WHAT DO I DO ONCE I ARRIVE AT MY STATION?

Snack Station: You will be handing out honey stinger gels, mustard packets, and tailwinds endurance drinks, refilling cups. Mixing instructions for the tailwinds endurance drinks will be at the table should you need to make additional drinks. Talk to those working the previous shift to learn tips and tricks, find out where additional supplies are, and any special instructions.

Water Station: Please find the team leader for your shift when you arrive. They will give you instructions on tasks that need to be accomplished and how. Water, Gatorade, and Gu gels will be handed out at this station. Some volunteers will hand out items, some will refill cups with water, some will refill cups with Gatorade, some may need to mix up more Gatorade. It is VERY important that you arrive at least 15min before your shift so that everyone understands their assignments!

• 7:00-9:00am – Pauline Reynolds

• 9:00-11:00am – Tom Croft

• 11:00am-1:00pm -Dan & Angie Krissell

• 1:00-2:30pm – Ed Hogan

Fan Zone:

Please find your team leader for your shift when you arrive. They will give you instructions on items available, ways you can engage with fans, etc…. We are not simply clapping and cheering runners. We are stepping back to notice fans and engage them in meaningful ways. Ask them who they are cheering for, offer to cheer with them/make a poster with their runner’s name, then engage in meaningful conversations with them while they wait.

WHAT DO I WEAR?

Please wear your Salt + Light T-shirts that were passed out after services these last few weeks. If you did not get a chance to pick up a shirt please grab one at the NWCC tent when you arrive. We welcome, even encourage, you to wear a fun costume at the fan zone that could be a source of lighthearted comic relief for the runners.

WHAT DO I NEED TO BRING?

And the race will go on rain or shine. Please dress accordingly.Bring your own water bottles if you think you’ll need it. TRM officials will supply all water station needs. NWCC will supply snack station needs. At the Fan Zone, NWCC will supply poster decorating items, noisemakers, and light snacks for fans. Feel free to bring your own noisemakers or props that will help to make it a fun and festive environment for fans and runners

Volunteer Station Details

Quick Links: Water Station | Fan Zone | Snack Station

Water Station

Location: located along Morrisville Parkway between the ATT and Copperleaf neighborhood. If parking at NWCC field, use the sidewalk along Morrisville Parkway, cross over the tobacco trail, and then carefully walk along the edge of the road to the water and Gatorade tables just past the white house. If parking at the Copperleaf pool, head out of the neighborhood and take a left on Morrisville Parkway. You will see the water station on your left.

Upon arrival: Please find the team leader for your shift when you arrive. They will give you instructions on tasks that need to be accomplished and how. Water, Gatorade, and Gu gels will be handed out at this station. Some volunteers will hand out items, some will refill cups with water, some will refill cups with Gatorade, some may need to mix up more Gatorade. It is VERY important that you arrive at least 15min before your shift so that everyone understands their assignments, especially the first and second shift as we anticipate our highest peak time to be from 7:00-8:00am, then a sustained flow of runners from 9-11.

7:00-9:00am – Pauline Reynolds
9:00-11:00am – Tom Croft
11:00am-1:00pm -Dan & Angie Krissell
1:00-2:30pm – Ed Hogan

Race Schedule:

The water station we are sponsoring is located at miles 2 for full and half marathon runners, mile 12 for half marathoners and mile 24 for full marathoners. Below are estimated runner times to give us an idea of when we should expect the highest peak times.

7:00am – Full and half marathon starts
7:10 AM – first runners arrive at mile two water station
8:10 AM – likely first half marathon finisher
9:30 AM – likely first full marathon finisher
1:30 PM – last runner arrives at mile 24 water station

Instructions for Tasks at the Water Station:

Below are Detailed instructions from the Tobacco Road marathon officials regarding set up, mixing Gatorade, filling cups, serving drinks, cleaning up and breaking down.

Setup (5:30-7:00am)

Gatorade tables should be a 20’ or more from the water table help runners differentiate between them
Trash bags should be placed a good distance from the end of the tables
Most runners will drop trash/cups near a trash bag if it is far enough away from the end of the tables

Mixing the Gatorade (Set up and as needed throughout the race)

Mix in trashcans with DOUBLE LINERS (liners/trash bags provided).
Pour the water into a trashcan with DOUBLE LINERS
Mix 1 bottle of Gatorade Endurance with 5 gallons (1 bottle) of water
Stir with the paddle

Repeat this process with one 5-gallon bottle at a time to fill the trashcan.

Filling the Cups (setup and throughout the race)

Dip the pitchers into the trash cans to fill them
Pour from the pitchers to fill the ½ to ¾ full
DO NOT top off the cups – runners will spill a majority of the drink if they are too full

Serving the drinks(throughout the race)

Wear gloves, provided
Be loud and tell runners “water first and Gatorade second”
Call out what you have “water right here” or “Gatorade right here”
Hold the cup so runners can easily take it from your hand

In your ‘free time’: In the gaps between the full marathoners and half marathoners

Restock the table for the next wave of runners
Collect trash

Breaking down(12:00-2:00pm): Very late in the race you will begin to see large gaps between runners. This is a good time to consolidate tables down to 1 table of water and 1 table of Gatorade and begin cleanup. At some point you may even be able to break the stop down into 1 combined table. DO NOT break down the stop entirely and leave until the last runner has passed! These runners already know where they stand on race day and they will not need to be reminded at each of the aid stations. The last runner deserves as much applause and support as the winner on race day.

Leaving: Your captain will let everyone know when it is time to leave. Before you leave, please walk a short distance in both directions to clean up as much trash as possible.

Emergencies: Life or death medical emergency? CALL 911 then contact the race headquarters at 919-633.5829

Non-Emergencies: direct runners to these locations if they wish to drop out or are have non-medical emergencies

Sag Wagon: on the trail at Morrisville Parkway: miles 2.5 & 10.5 for the half, miles 2.5, 14.5, & 23.5 for the full
EMS: on the trail at White Oak Road: miles 4 & 10 for the half; miles 15 and 23 for the

Have fun and thanks again for volunteering! It’s volunteers like you that make it possible for many runners to achieve their dream of running their first half or full marathon!

Fan Zone Details

Location: look for the NWCC blue tent at the intersection of the ATT and Morrisville Parkway.

Arrive at least 15 minutes before your shift begins.

Upon arrival:

Please find your team leader for your shift when you arrive. They will give you instructions on items available, ways you can engage with fans, and any important information they may have learned from the previous shift etc….

7:00-9:00am – Theresa Ballinger
9:00-11:00am – Aaron Kiefer
11:00am-1:00pm –
1:00 – 2:30pm – Brian Cross?

Race Schedule:

The Fan Zone & Snack stations are located at approx. miles 2.5 for full and half marathon runners, mile 11.5 for half marathoners and miles 14.5 & 23.5 for full marathoners. Below are estimated runner times to give us an idea of when we should expect the highest peak times.

7:00am – Full and half marathon starts
7:15 AM – first runners arrive at mile 2.5
8:10 AM – likely first half marathon finisher
9:30 AM – likely first full marathon finisher
1:30 PM – last runner arrives at mile 23.5
2:00pm Race Cutoff time

Instructions:

We are encouraging and cheering on runners… but that is not all! We are stepping back to notice fans and engage them in meaningful ways. Ask them who they are cheering for, offer to cheer with them/make a poster with their runner’s name, then engage in meaningful conversations with them while they wait. Some items available for volunteers & fans:

Noise Makers: Cowbells & Kazoos
Poster Making Supplies: Poster boards, Markers & stickers
Snacks: mini water bottles, individually wrapped snacks
Bounce house on the church property starting at 10am… you can invite fans with littles to hang out there while they wait for their runner to come back around for miles 11, 14, or 23.5.

*Some fans could be waiting up to an hour for their runner to come back after the turnaround. Those are great times to engage with them using the items above as a means to open up conversations.

Finishing your Shift:

Please check with your team leader before leaving at the end of your shift to ensure a smooth transition.

Snack Station

Location: Snack station table will be located at the intersection of the ATT and Morrisville Parkway, on the other side of the street from NWCC property. This may end up in a slightly different location a little further down the ATT depending on where race officials set up the medical station & portable restrooms.

Upon arrival: Talk to those working the previous shift to learn tips and tricks, find out where additional supplies are, and any special instructions.

Race Schedule:

7:00am – Full and half marathon starts
7:15 AM – first runners arrive at mile 2.5
8:10 AM – likely first half marathon finisher
9:30 AM – likely first full marathon finisher
1:30 PM – last runner arrives at mile 23.5
2:00pm Race Cutoff time

Details: You will be handing out honey stinger gels, mustard packets, and tailwinds endurance drinks. These are different from what the race is handing out at water stations. Whatever you are handing out, say it loudly “Honey Stingers Here.”, “Tailwinds drink here”…. During down times pick up trash in both directions of the station.

Mixing instructions:

The tailwinds endurance drinks are a powder mixed with water. Place one full bag of the Tailwinds powder in an empty 3 gallon Gatorade dispenser. Fill the dispenser with water from the 5 gal jug until a little over ¾ full (you just want enough room to stir without spilling). 1 bag of Tailwinds makes 3 gallons of drink.

Filling Cups:

Fill cups ½ – 3/4 full. Runners will spill most of the drink if the cup is too full.

Finishing your shift:

Please wait until the next shift arrives before leaving the snack station. Make sure to share with them any tips and tricks you may have learned during your shift.

We should see the final runner come through the station at around 1:30. If you are working the last shift please clean up and break down the station.

Walk a quarter of a mile in both directions picking up cups and trash along the way.
Pack up any leftover supplies.
Dump out any leftover drinks and cups.
Return all supplies and full trash bags back to the church office.